Quote faster today. Quote smarter tomorrow.
Vendor quotes in. Winning proposals out. Every result recorded.
For contractors, integrators, and dealers quoting $200K to $20M multi-supplier projects. Live in 30 days. No custom software build required to launch. No consultant-led deployment.
From CA$999 per month. Published pricing. No revenue-based fees.From US$799 per month. Published pricing. No revenue-based fees.
- Configured, not custom-built
- Guided by our team
- Live in 30 days, guaranteed
Illustrative Qwotra workspace. Sample project data.
Demonstration: a sample commercial project moves through the five Qwotra phases. Four supplier quotes for structural steel, electrical, HVAC and concrete arrive and are read, extracted and validated; the scope organizes into groups with supplier names, quote numbers and costs hidden from the customer while a markup recipe sets the target margin; the commercial review passes six checks with the internal pricing visible and the proposal is approved, then assembles with certificates and reference documents attached; it is delivered through a client portal where activity and engagement are tracked; and the won outcome syncs to connected systems while the account captures insights for the next proposal.
Where Qwotra fits.
Qwotra is purpose-built for the commercial work between outside pricing and customer commitment.
- Not takeoff software
- Not a quote marketplace
- Not a generic CRM
- Not accounting or project management
Takeoff, estimating& vendor solicitation
Qwotra
Assemble. Price. Control.Approve. Propose. Commit.
Accounting& project delivery
Qwotra is built for your company when:
- A proposal combines several supplier or subcontractor quotes
- Your team adds custom labour, scope, freight or services
- Different opportunities require different pricing & approvals
- Source costs and supplier identities must remain private
- Quotes range from quick turnarounds to complex RFQs
- Management wants to learn from margin, outcomes, sectors, vendors and representatives
COMMERCIAL FLEXIBILITY
Built for the way you price work.
One controlled workflow, whatever the commercial structure.
Fixed Price
One total price.
Cost Plus
Cost + agreed markup.
Time & Materials
Labour + materials.
Unit Price
Price by quantity.
GMP / NTE
Open-book with a ceiling.
Hybrid
Combine structures.
- Normalize supplier quotes
- Compare apples to apples
- Protect margin
- Build winning proposals
GUIDED IMPLEMENTATION
We implement. You win.
Live in 30 days. Every time. Guaranteed.
- DiscoverYour workflow and first project.
- ConfigurePricing, templates and approvals.
- ImportYour data and supplier templates.
- TrainYour team on real projects.
- Go liveSupported and ready in 30 days.
30-Day Go-Live Guarantee
Not live in 30 days? Your first month is on us.
Every pricing structure. Every supplier. One place.
Quote with confidence. Win more projects.
See pricingQwotra Intelligence
Every quote makes the next one harder to beat.
Qwotra remembers supplier pricing, margin decisions and actual outcomes, then carries the evidence into every proposal that follows.
Illustrative Qwotra Intelligence workflowRiverfront Office Tower · $842,000 proposal
01. CONTROL
Your team keeps moving.You control the exceptions.
Qwotra automatically checks every proposal against your commercial rules. Normal quotes proceed. Anything outside the recipe comes to you with the evidence attached.
Fast for the team.Visible to the owner.
Riverfront Office Tower$842,000 proposalPrepared by Alex MorganReady to sendbut produced discrepancies on 3 of the last 8 projects.
Strong producer.High volume.Discounts more often than the team.$4.8Mquoted this year31%win rate4.2%avg discount2.6%team averageAlex has crossed the company margin floor on 7 of his last 24 proposals.02. Expose
$57,838 of supplier drift was hiding in the quote.
The same $498,600 supplier package increased 14.7%. The relevant market moved only 3.1%.
11.6% unexplained spread · $57,838 surfaced
Market moved 3.1%. Supplier moved 14.7%. Qwotra exposed $57,838 of drift.
Sample supplier price memory: the same $498,600 supplier package increased 14.7 percent while the relevant market moved only 3.1 percent, an unexplained spread of 11.6 percentage points. Across 14 matched quotes the supplier quote reached $571.9K against a market-aligned equivalent of $514.1K, surfacing $57,838 of unexplained drift.
03. Explain
The project finished $14,314 better than quoted.
Expected gross margin was 18.7%. Actual gross margin finished at 20.4%.
+1.7 margin points explained · +$14,314 net improvement
Quoted 18.7%. Actual 20.4%. Now the difference has a reason.
Sample quote-to-actual comparison for the closed Riverfront Office Tower project: expected gross margin 18.7 percent, or $157,454; actual gross margin 20.4 percent, or $171,768; a difference of 1.7 margin points and $14,314. The margin variance receipt explains it: labour efficiency +$7,500, contingency retained +$20,328, supplier movement -$5,600, freight miss -$7,914, net improvement +$14,314.
04. Advance
The next proposal starts $16,400 stronger.
Qwotra carries the evidence forward and recommends $858,400, still inside the proven win band.
$858,400 recommended proposal · +$16,400 stronger
More margin. Less risk. Backed by your real history.
Sample next quote brief: Qwotra carries the evidence forward and recommends $858,400, up $16,400 from the previous $842,000 proposal and still inside the illustrative proven win band of $782,000 to $895,000. The price is stronger because the discount floor is established, supplier drift is accounted for, the freight allowance is corrected and pricing headroom is proven.
05. Compound
$101,622 of commercial intelligence from one project.
This evidence is now attached to every future quote you send.
$101,622 surfaced · next quote starts $16,400 stronger
One project closed. Every future quote starts smarter.
Sample compounding record: $101,622 of commercial intelligence surfaced from one project, the sum of $29,470 margin protected, $57,838 supplier drift exposed and $14,314 margin improvement explained. These are distinct findings surfaced, not an ROI claim. Separately, the commercial record informs the next quote of $858,400, which starts $16,400 stronger and carries discount protection, supplier price memory, actual outcome proof and market position edge.
Built by someone who has lived the workflow.
Qwotra was created from years of building complex project proposals where supplier pricing, custom scope, accuracy, speed, margin control and customer confidence determine what gets won.
Brent Penno
Founder, Qwotra
brent@qwotra.comBuilt from real experience selling and assembling complex, multi-supplier project opportunities.
Early access. Real focus.
Qwotra is onboarding a limited number of project and multi-scope companies whose proposals combine supplier pricing, subcontractor input and custom internal scope.
Book a workflow demoEnterprise-grade security.
- Private data by design
- Role-based access control
- Audit logs and activity tracking
- Daily backups and private storage
- Your raw data stays yours
You don't get an empty account.You get a working system.
- From CA$999From US$799
- Per month
- CA$7,500US$6,000
- Standard implementation
- 30 days30 days
- To live and quoting, guaranteed
- NoneNone
- Revenue-based fees
Implementation includes:
- Discovery and workflow design
- Account, workflow, team and permissions configuration
- Team training and onboarding
- Launch support and validation
Take the One Quote Challenge
Send one messy vendor quote. We run it through Qwotra and send back a clean, customer-ready proposal with your numbers protected, within one business day. Your own quote is the demo.
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No spam. We only use this to run your challenge.