THE TOOL AFTER THE ESTIMATE

Quote faster today.Quote smarter tomorrow.

Bid due at 3. Supplier quotes land at 11. Qwotra lines up the scope, prices the gaps, routes the approval and gets the proposal out. Every decision stays ready for the next bid.

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Built for general contractors, specialty trades, integrators and equipment dealers that bid with multiple suppliers and sub-trades. Keep your estimating software. Keep your judgment.

Licensed standards layerQwotra uses CSI Dynamic Standards under a CSI-authorized license from Construction Information Network, LLC.

Human authority controls every scope, carry, margin, approval and release.

ReadyThe RFP and current addendum are entering one controlled authority record.

Project authority

Turn the customer request into a scope you can sell.

Drop the RFQ, RFP, addenda or notes from an email or call. Q gathers the commercial requirements, reconciles every change and shows your team what to review before a single quote moves forward.

1 Bring in the request2 Q finds the scope3 You review

RIVERSIDE OFFICE TOWERProject authorityDROP SOURCES

STEP 1Bring in the complete customer request.

SOURCE FILES

Riverside_RFP.pdf142 pages

Addendum_04.pdf9 pages

Project authorityDrop the RFP package here0 / 2 ACCEPTED

Every requirement stays connected to its source document and page.

QQ FINISHED THE FIRST PASS47 requirements. 18 divisions. 6 changes reconciled.

42 proposed mappings are ready. 3 need review. 2 scope gaps need your decision before I create the sandboxes.

READY TO REVIEW

RequirementsEvery finding is linked to its source document and page47FOUND

01Project identification and ownerRFP / page 4ProjectREADY

02Proposal due September 18 at 2:00 PMRFP / page 7InstructionsREADY

03Submit through the owner portalRFP / page 8SubmissionREADY

04Bid bond included with submissionRFP / page 10BondingREADY

05Base bid submitted as one lump sumRFP / page 12CommercialREADY

06Pricing remains valid for 60 daysRFP / page 15TermsREADY

07Alternate 02 priced separatelyRFP / page 21AlternateREVIEW

08Owner allowance carried separatelyRFP / page 23AllowanceREADY

09Unit prices carried into the required customer formatRFP / page 25Unit priceREADY

10Taxes identified separatelyRFP / page 27CommercialREADY

11Construction schedule includedRFP / page 30ScheduleREADY

12Substantial completion by June 30RFP / page 31MilestoneREADY

13Site access coordinated with ownerRFP / page 34LogisticsREADY

14Work outside occupied hoursRFP / page 35ConstraintGAP

15Project safety plan requiredRFP / page 36SafetyREADY

16Permits included in base bidRFP / page 37PermitsREADY

17Common work results for electricalRFP / page 5126 05 00READY

18Electrical testing and commissioningRFP / page 5526 08 00READY

19Access control packageRFP / page 6928 13 00REVIEW

20Twenty-four month project warrantyRFP / page 102CloseoutREADY

21Operations manuals before turnoverRFP / page 104CloseoutREADY

22Addendum 04 supersedes base drawing E4.2Addendum 04 / page 3ReconciledREADY

23Six addendum changes affect priceAddendum 04 / page 4ReconciledREADY

24General requirements and coordinationRFP / page 4101 00 00READY

25Existing conditions surveyRFP / page 4402 00 00READY

26Cast-in-place concreteRFP / page 4603 30 00READY

27Unit masonry assembliesRFP / page 4804 20 00READY

28Structural metal fabricationsRFP / page 5005 50 00READY

29Rough carpentry and blockingRFP / page 5306 10 00READY

30Thermal and moisture protectionRFP / page 5707 00 00READY

31Openings and access doorsRFP / page 6008 00 00READY

32Interior finishesRFP / page 6309 00 00READY

33Specialties packageRFP / page 6610 00 00READY

34Equipment packageRFP / page 7111 00 00READY

35Furnishings packageRFP / page 7312 00 00READY

36Special constructionRFP / page 7513 00 00READY

37Conveying equipmentRFP / page 7814 00 00READY

38Fire suppression systemsRFP / page 8121 00 00GAP

39Plumbing systemsRFP / page 8422 00 00READY

40Heating, ventilating and air conditioningRFP / page 8723 00 00READY

41Integrated automationRFP / page 9025 00 00READY

42Electrical systemsRFP / page 9326 00 00READY

43Communications systemsRFP / page 9527 00 00READY

44Electronic safety and securityRFP / page 9728 00 00REVIEW

45EarthworkRFP / page 9931 00 00READY

46Exterior improvementsRFP / page 10032 00 00READY

47UtilitiesRFP / page 10133 00 00READY

Reviewing requirement 1 of 47Every finding stays editable

Live projects wait here for your approval.

Structured scope

Authority becomes division sandboxes.

Qwotra breaks the reconciled scope into reviewable divisions and subdivisions using CSI Dynamic Standards through The Construction Standard Hosted API.

Qwotra uses CSI Dynamic Standards under a CSI-authorized license from Construction Information Network, LLC.

RIVERSIDE OFFICE TOWERCSI-classified scope architectureCONFIRMED

18division sandboxes

26Electrical26 05 0026 09 00SANDBOX

23HVAC23 05 00SANDBOX

28Access control28 13 0028 20 00SANDBOX

25Integrated automation25 10 00SANDBOX

Structured scope breakoutSuggested divisions wait for your confirmation. Add, move or subdivide anything.

Supplier quote routing

Drop or drag every quote into its division sandbox.

Qwotra suggests the CSI-classified destination. You can accept it, drag the quote elsewhere, or create another subdivision.

Drag to controlEvery route stays editable

200quotes inLIVE

+197 quotes

Suggested destinationFrom quote scope and established project authority

26 05 00ElectricalCommon work results96% FIT

Drag to placeOr accept the suggested route

Route confirmedDivision mapping saved

18scope sandboxesROUTED

200 received200 extracted200 routed18 sandboxes50 carry ready

CSI-classified destinations remain human reviewable and fully editable.

Division sandbox

Compare. Choose. Carry.

Level competing quotes inside each subdivision, inspect coverage and record the supplier number carried into the commercial basis.

Select any supplier to inspect the carry

26division26 05 00subdivision

DIVISION 26 / 26 05 00Electrical sandbox1 CARRIED

Human carry recordedAlder ElectricCommercial cost$184,600Supplier pattern saved

Margin control

Build the number. Control the margin.

Combine carried supplier costs with your labour, equipment, freight, engineering and services. Set the margin before the customer sees the price.

Move the margin target and watch price respond

CONTROLLED COST BASIS$407,900One connected commercial record

CARRIED50 carried supplier quotes$329,500

SELF-PERFORMEDControls labour$48,900

CUSTOMFreight$9,500

SELF-PERFORMEDCommissioning$12,000

CUSTOMContingency$8,000

Gross margin target18%

15%Configured floor30%

Above margin floor Pricing logic retained

CUSTOMER PRICE$497,439TARGET GROSS PROFIT$89,539

Proposal Studio

Assemble your branded proposal.

Turn approved scope, price, alternates, assumptions and terms into a polished customer document while private costs stay hidden.

Select any section to inspect the customer view

Proposal Studio6 of 6 sections builtREADY

Customer view Private basis

COMMERCIAL PROPOSALRiverside Office TowerCommitment

PROJECT PRICE$497,439

Approved structure saved for future proposals

Stakeholder review

Review together. Approve submission.

Estimator, sales manager and owner review the carried basis, margin, terms and customer document before anything leaves.

50 carries 18% margin Net 30

Authorized stakeholders record the submission decision.

Submission policy3 / 3 gates cleared

Estimator50 carry decisions checkedRecorded

Sales manager18% margin and terms approvedApproved

OwnerCustomer submission approved at 10:42Approved

Approved. Submission unlocked.

Customer submission

The approved proposal is submitted.

The customer receives the proposal. Qwotra retains the private cost basis, carry decisions, approvals and revision record.

One timestamped commercial record

Riverside_Office_Tower_Rev03.pdfApproved customer proposalSUBMITTED

Approved proposal

Riverside project teamReceived at 10:43

Customer PDF generated

Private cost basis locked

Approval record attached

Submission receipt recorded

10:41PDF sealed10:42Release approved10:43Customer received

Commercial memory updatedScope, carry, pricing and approval decisions stay on the recordNEXT QUOTE SMARTER

Built for project sales

Build the promise. Win the bid. Protect the margin.

01Before Qwotra

Estimating is not the problem. Bid day is.

Bid due at 3. Supplier quotes land at 11. Qwotra starts there: level the quotes, choose the carry, set margin and route approval across every live bid.

Move faster. Bid more. Keep control.

Your existing estimating process

01Review the customer request
02Build the estimate
03Collect supplier and sub-trade quotes
04Confirm bid requirements

From working inputs to a customer promise

Qwotra starts here

One governed customer promise

Working inputs become a controlled commercial record.

02Inside Qwotra

Governed commercial record

The revenue-side commercial operating system.

Follow the commercial record from authority to submission.

Step 1 of 8

Establish authority documents

Lock the documents the bid answers to.

Bring in the RFQ, RFP, addenda, written scope and call notes. Qwotra reconciles the latest requirements into one version-controlled baseline for your team to confirm.

OutcomeThe current bid requirements, linked to their sources.

RFQ

RFP

Addenda

Drawings

Written Scope

Call Notes

One approved customer promise. Private basis protected.

03Post award

The award is the starting line.

You execute the build. Qwotra governs every revised customer commitment.

Project awarded

Your teamExecute the project

QwotraProtect the commercial promise

Build

Deliver

Close out

Route changes

Record approvals

Update commitment

5-10%of contract value commonly arrives through change ordersBuilding-construction benchmark

Project closeout

PromisedAward + approved changes

ActualFinal cost

The gapMargin truth

Commercial memory

Record what moved and why. Carry it into the next bid.

Recorded outcomesSmarter bids

03Post award

Award to closeout

The bid is the baseline.

Keep the award, approved changes and final cost in one commercial record.

1Award locked
2Change order raised
3Approval routed
4Value absorbed
5Closeout reconciled

CO-01

CO-02

CO-03

One living commercial record

Actual cost

1Award locked
2Change order raised
CO-01
CO-02
CO-03
3Approval routed
4Value absorbed
5Closeout reconciled
Actual cost

One living commercial record

PromisedAwarded value + approved changes

ActualFinal cost

The gapMargin truth

Commercial memory

Record what moved. Understand why. Make the next bid smarter.

Recorded outcomesSmarter bids

See how Qwotra compares

THE ESTIMATE ISN'T THE PROBLEM.

BID DAY IS WHERE THE ESTIMATE MEETS THE CLOCK.

Addendum 6 at 1:42. Supplier pricing at 2:17. Your number is due at 3:00.

SAME ESTIMATOR

TODAY

YOU HOLD IT TOGETHER

WITH QWOTRA

THE RECORD HOLDS

BID DUE3:00 PM

ADDENDUM 06ACKNOWLEDGED. NOT PRICED.
QUOTE REV 3THE LATEST NUMBER?
SCOPE EXCLUSIONLOWER NUMBER. LESS SCOPE.
LEVELING_v7_FINAL2BROKEN CELL · WHO CHANGED IT?
CARRY DECISION3 BIDS OPEN · DUE 3:00

SAME TOOLSSAME JUDGMENT

LATEST REQUIREMENTSSOURCE-LINKED
QUOTES LEVELEDEXCLUSIONS EXPOSED
CARRY + MARGINHUMAN-APPROVED
CUSTOMER PROMISERELEASE-CONTROLLED
OUTCOME MEMORYNEXT BID SMARTER

Built from the commercial desk

The person behind the product is part of the work.

Brent Penno is the founder of Qwotra and an experienced construction and equipment sales professional based in Saskatoon, Saskatchewan.

See Brent's LinkedIn profile brent@qwotra.com

Why Qwotra

You know how to estimate it.You know how to build it.Qwotra protects the money in between.

Price accurately. Capture every approved change. Know the margin at closeout.

Keep what works. Upgrade what doesn't.Keep your estimate and project system. Govern the record between them.

Fixed feeNever a percentage of revenue.

ConfiguredNot a custom software project.

North AmericanBuilt and serviced here.

Purpose-builtCommercial control. Nothing else.

Three plans. One system.

Core CA$849 / month

CommercialMost popular CA$2,549 / month

EnterpriseFrom CA$7,500 / month

Billed annually Taxes extra

Setup CA$7,500 once3 payments available

30 days or setup refundedNo revenue-based fees

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